§ 12 · Teaching & assessment

Lecturer portal

The lecturer portal shows what has been assigned to you and nothing else. Everything in it is downstream of two decisions made elsewhere: who was assigned to teach the course, and who registered for it.

What it is for

Running your teaching week.

Who can do it

LecturerHODDeanany academic staff member

Needed first

Courses assigned to you by the HOD
Students registered for those courses
A published timetable

Where it ends

Materials published, registers taken and marks submitted.

Getting in

Go to cuo-ss.sektechsoftsolutions.co.ke/lecturer and sign in with your email address, the part of it before the @, or your staff number. If you are already signed in to the administration portal, use Lecturer Portal at the bottom of the sidebar instead — one login covers both.

Who the portal lets in

It is not only people whose role is literally “Lecturer”. The portal opens for anyone who is academic staff by category, holds a role whose name contains “lecturer”, oversees teaching, or simply has courses assigned. That is deliberate: at CUofSS everyone appointed as academic staff teaches, and Dean, HOD and Registrar are roles laid on top of that. It also means a genuine lecturer whose staff category is wrong in HR will be refused — the fix is in HR, not here.

The dashboard

The Lecturer Dashboard: Today's Schedule, an assigned teaching workspace panel with lead and assistant course counts, tiles for my courses, registered students and timetable sessions, and panels for Workload Summary, Pending Tasks and a calendar widget. — **Lecturer Dashboard.** Pending Tasks is the part to read first — it names specific courses and what is missing on each.

Today's Schedule — your classes today, drawn from the published timetable. “No published timetable session is scheduled for today” may mean you have no class, or that the timetable is not published.
Lead / Assistant courses — you can be either on a course, and the distinction matters for who submits marks.
Workload Summary — credit units, registered students and estimated hours, the last calculated from published timetable periods.
Pending Tasks — concrete and actionable, e.g. “ICT 102 has no active announcement yet” or “ICT 301 has no published timetable session linked yet”, each with a button that takes you there.

What each menu item is for

Item	What it does	Where its content comes from
My Courses	Your assignments, lead and assistant	Lecturer Assignment, done by the HOD
Materials	Publish notes, slides and readings per course	You. Students see them under Course Materials
Class Lists	The official register of who is taking your course	Verified semester registrations — not who turns up
Timetable	Your week, with Excel, PDF and print exports	The published timetable version
Attendance	Take and review registers	Your class list and the timetable session
Assessments	Coursework and examination components	The assessment structure set by the Exams Officer
Marks entry	Enter and submit marks	Your class list and the assessment structure
Online Test	Author papers, mark scripts	See Online tests
Library	Your borrowing	Library

The lecturer's My Courses / teaching screen listing assigned courses with programme, term and student counts. — **My Courses.** If a course you teach is missing, the HOD has not assigned it — nothing in this portal can add it.

The Class Lists screen showing the official registered students for a selected course, with Excel and PDF export buttons. — **Class Lists.** Drawn from verified registrations. A student sitting in your class who is not on this list is not registered — send them to Registry, and do not enter marks for them.

The Materials screen for uploading and managing course materials. — **Materials.** Published per course; students see them in their portal under Course Materials.

Entering marks

The Marks Entry screen with the class list down the side and assessment components across the top. — **Marks entry.** The columns are the assessment structure; the rows are the class list. Neither is editable here — both come from elsewhere.

Worked example

Submitting end-of-semester marks for one course

Check first	Class Lists — is everyone you taught on it? Anyone missing must be fixed by Registry before you enter marks
Check second	Assessments — the components and their weights. The CUofSS standard is CAT 30 + Exam 70
Open	Marks entry, choose the course and the term
Enter	Component by component, not student by student. Save as you go
Reconcile	Every registered student has a mark or an explicit absent/incomplete. Blanks become missing marks later and will be chased
Submit	Submission hands the marks to the result workflow. You can no longer edit them
Then	HOD and Exams Officer review, the result batch is approved, and only then are results released to students — see Examinations & results

Submitting is not releasing

Students do not see a mark because you submitted it. It has to clear the result workflow and then be released. If a student asks why their result is blank the week after you submitted, the answer is almost always “it is with the Exams Officer”, not a portal fault.

If the portal is empty

Symptom	Cause	Who fixes it
You cannot sign in at all	Account inactive, or no teaching entitlement	ICT for the account; HR for the staff category; the HOD for a course assignment
No courses	Nothing has been assigned to you this term	HOD, via Lecturer Assignment
A course, but an empty class list	Nobody has registered, or registrations are not yet verified	Registry — see Semester registration
Timetable empty, Today's Schedule empty	No published timetable version for your sessions	Registry — see Timetable
Attendance will not open for a session	Attendance follows a timetable session; without one there is nothing to register against	Registry publishes the timetable
Marks entry shows no components	No assessment structure for that course and term	Exams Officer
A student attends but is not listed	They are not registered for the course	Registry. Do not add them by hand — you cannot, and should not