Start where you are
You do not need to read this manual front to back. Find the description below that fits you, and follow the four or five chapters it lists. Everything else is here when you need it.
I am applying to study
Applicant
Create your own account, fill the form, upload documents, pay the application fee and watch for the decision.
- Signing in
- Applying for admission
- Student portal once you are admitted
I am a student
Student
Register for the semester, see your fees and timetable, sit online tests, request documents and get cleared.
I teach
Lecturer or HOD
Your courses, class lists, materials, attendance registers, marks and online assessments.
I work in an office
Administrative staff
Admissions, registry, finance, library, HR, stores — each office has its own chapter with the screens you use daily.
- Finding your way around
- Roles and what they unlock
- Then your own module below
I run the system
ICT / System Administrator
Reference data, users, roles, permissions, audit and the settings every other module reads.
Every chapter opens with an At a glance box — what the screen is for, who is allowed in, what must exist first, and where the work goes next. Then numbered steps, each with a photograph of the real screen. Then a worked example with sample data you can copy. Then a table of the refusals that screen can give you and what each one means.
Click any screenshot to enlarge it. Use Esc to close.
Screen-by-screen guides
Some screens have enough moving parts to deserve a guide of their own, with a close-up of every field and the exact wording of every refusal they can give you.
Start here
What UniMIS is
One system from application to conferred award — and the four-step shape every process in it follows.
2 screenshots§ 2Signing in
Seven web addresses, one account. Which door to use, what each login form asks for, and why a correct password can still be refused.
6 screenshots§ 3Finding your way around
The module bar, the task sidebar and the portal switcher — three controls that between them reach every screen you are allowed to open.
4 screenshots§ 4Roles and what they unlock
Why two people on the same screen see different things — roles, permissions, scope, and how to find out exactly what you hold.
3 screenshotsThe student journey
Applying for admission
The ten-step online application form, what each step asks for, and the two things that stop most applications from being submitted.
10 screenshots§ 6Admissions office
The applications workspace, the six-office review chain, and how a decision becomes a published admission list and a letter.
6 screenshots§ 7Student records & registry
The student master register, the six lifecycle standings every record carries, and the handover that turns an admitted applicant into a student.
4 screenshots§ 8Semester registration
Registration windows, the seven tabs of the registration workspace, add/drop, late requests and retake authorisation.
3 screenshots§ 9Student portal
Everything a student can do for themselves — fees, registration, timetable, results, documents and requests — and the one thing the portal deliberately cannot do.
5 screenshotsTeaching & assessment
Curriculum & academic structure
The eight components that decide what a student may study, and the rule that governs all of them — a curriculum version locks once students attach to it.
5 screenshots§ 11Timetable
Versioned timetables from draft to published, the clash reports that keep them honest, and the automatic builder.
5 screenshots§ 12Lecturer portal
Your teaching workspace — assigned courses, official class lists, materials, timetable, attendance and marks — and why it is sometimes empty.
5 screenshots§ 13Attendance
Taking a register against a timetabled session, the two things attendance depends on, and how it feeds examination eligibility.
1 screenshot§ 14Examinations & results
Assessment structures, eligibility and blocks, the examination timetable, and the result workflow that turns submitted marks into released results.
5 screenshots§ 15Online tests
The on-screen assessment engine: build, run, mark, review — and the four statuses a paper must pass through before a student can sit it.
4 screenshotsMoney & operations
Student finance & fees
Fee structures, invoices, waivers, sponsors and clearance rules — and the one banner at the top of the dashboard that explains why some charges appear automatically and others do not.
7 screenshots§ 17Cashier desk & treasury
Opening a drawer, taking a payment, issuing a receipt, reversing a mistake, and closing a session that reconciles.
5 screenshots§ 18Accounting & the ledger
The general ledger, financial years and periods, manual journals, posting rules and the statutory reports — plus an honest list of what is not in service yet.
8 screenshots§ 19Procurement
Requisition to supplier invoice, and a dashboard that labels each tile LIVE, SETUP or ATTENTION so you know what is actually working.
6 screenshots§ 20Inventory & stores
Items, stores, receipts, requisitions, issues, transfers, counts and valuation — a full stores system with its own workspace.
8 screenshotsServices & exit
Library
Catalogue, copies, members, circulation, fines and the public catalogue anyone can search without an account.
8 screenshots§ 22Clearance
Five offices, one case, and the rule that finance's answer is derived rather than typed.
2 screenshots§ 23Graduation
Identifying graduands, checking what they are missing, building a batch, and the two-stage approval that ends in a conferred award.
6 screenshots§ 24Academic documents
Transcripts, certificates and letters — how they are requested, produced, signed, released and verified by anyone holding a copy.
3 screenshotsPeople & institution
HR & staff
The staff registry, the employment lifecycle, leave and the scoping rules that make two HR officers see different people.
6 screenshots§ 26Staff portal
Every employee's own self-service workspace — and an honest account of which parts of it are currently reachable.
2 screenshots§ 27Communication
Email, SMS and portal notifications — templates, bulk sends, delivery logs, and the banner that tells you whether anything is actually going out.
8 screenshots§ 28Chat
The internal messaging that follows you across every portal, and what it is and is not appropriate for.
1 screenshot§ 29Reports & analytics
The report catalogue, the ten analytics areas and the executive overview — plus how to make an export mean what you think it means.
2 screenshotsAdministration
Foundation setup
The reference data every other module reads — and why the order you create it in matters more than anything else in this manual.
3 screenshots§ 31Governance & access
Users, roles, permissions, audit logs and HR access review — how access is granted, and how it is proved afterwards.
4 screenshots