CUofSS-UniMIS — System Accounts

§ 1

The shared password

Every account on this page signs in with the same password while the system is in testing.

Verified 27 July 2026 · re-checked 3× after outages

All 32 staff and portal accounts were checked by an actual sign-in attempt, not just a stored-password comparison — every one succeeded. The two student logins were checked against their live student records: both are activated and accept the shared password.

Later that day every login stopped working, and has been repaired. Every login was re-tested afterwards and all 34 work with Admin@12345 — 32 staff accounts plus both student logins. The password on this page is correct; if one is refused, read §12.3 before doubting it.

34 logins 23 back office 4 deans & HODs 3 lecturers 2 students 1 applicant 1 role-test

§ 2

Which portal to use

One person, one sign-in — but the address depends on who you are. Using the wrong portal is the most common reason a correct password appears to fail.

Admin back office

admin.cuo-ss.sektechsoftsolutions.co.ke/admin/login

Everyone in §3–§6. Sign in with your email address.

Staff portal

staff.cuo-ss.sektechsoftsolutions.co.ke

Deans and heads of department (§7). Same email and password as the back office.

Lecturer portal

lecturer.cuo-ss.sektechsoftsolutions.co.ke

Teaching staff (§8) — marks, class lists, attendance.

Student portal

student.cuo-ss.sektechsoftsolutions.co.ke

Students (§9). Sign in with a student number, not an email. Same password as everyone else.

Applicant portal

apply.cuo-ss.sektechsoftsolutions.co.ke

Prospective students (§10). Applicants normally register themselves.

Tip

Signed in on one portal, you are signed in across all of them — the portals share a single account. What differs is what each one shows you.

§ 3

Leadership & governance

The offices that approve, endorse and oversee — they mostly read and sign off rather than enter data.

Portal›Admin back office

ID	Role	Sign in with	Password
83	Vice Chancellor Vice Chancellor
84	DVC — Academic Affairs DVC Academic Affairs
81	DVC — Admin & Finance DVC Admin & Finance
79	Senate Senate Member
90	Academic Board Academic Board Member
88	Campus Director Campus Director
89	QA Officer QA Officer
2	Super Admin Super Admin
3	Super Admin CUofSS Super Admin
69	Super Admin Demo Administrator

§ 4

Registry & admissions

Student records from application through registration to graduation, plus examinations and student welfare.

Portal›Admin back office

ID	Role	Sign in with	Password
5	Registrar Misa Registrar
85	Academic Registry Staff Academic Registry Staff
76	Admissions Officer Alice Nyagoah
86	Exams Officer Exams Officer
87	Dean of Students Dean of Students

§ 5

Finance

Fees, invoices, payments and clearance. Two of these are real staff accounts rather than test ones.

Portal›Admin back office

ID	Role	Sign in with	Password
49	Finance Manager Ignatious Nguyo real account
54	Finance Officer Ignatious Nguyo real account
77	Bursar Michael Garang
82	Cashier Cashier

§ 6

HR, ICT & library

Staff employment records, system administration, and the library office that signs off its own clearance step.

Portal›Admin back office

ID	Role	Sign in with	Password
4	HR Manager CUofSS HR Administrator
80	HR Officer HR Officer
78	ICT Admin David Majok
93	Librarian University Librarian · CUSS-STF-0093

Note

The Librarian account was added on 25 July 2026. The role already existed with library clearance permissions, but no person held it — so the Library step of student clearance had nobody able to action it.

§ 7

Deans & heads of department

Academic leadership. They moderate and endorse marks for their own department or faculty, and see only their own scope.

Portal›Staff portal

ID	Role	Sign in with	Password
70	Dean — ICT Dr. Grace Deng · DEMO-STF-002
71	HOD — ICT Dr. John Lado · DEMO-STF-003
72	HOD — Education Dr. Mary Akol · DEMO-STF-004
73	HOD — Agriculture Dr. Peter Deng · DEMO-STF-005

§ 8

Lecturers

Teaching staff — class lists, attendance, continuous assessment and examination marks for the courses they are assigned.

Portal›Lecturer portal

ID	Role	Sign in with	Password
74	Lecturer — ICT James Otim · DEMO-STF-006
75	Lecturer — Education Rebecca Aluel · DEMO-STF-007
46	Lecturer Lecturer Portal

§ 9

Students

Students do not sign in with an email address. They use their student number — the registration or admission number works too.

Portal›Student portal

ID	Student	Sign in with	Password
10	Emmanuel Ochan BIT · CUSS/BIT/JUB/26/00001 · born 2003-04-15
11	Grace Nyibol BED · CUSS/BED/JUB/26/00002 · born 2004-09-22

Tip

Both students are already activated, so they can sign in directly. The dates of birth above are only needed if you want to walk through the self-service Activate my account wizard, which asks for a student number and date of birth.

§ 10

Applicants

Prospective students who have not yet been admitted. The applicant portal is normally self-service — people register themselves and verify their own email.

Portal›Applicant portal

ID	Role	Sign in with	Password
92	Applicant Demo Applicant

§ 11

Role-test account

One further account exists that is not tied to any real person or student record.

ID	Role	Sign in with	Password
91	Student Role-holder for permission testing

Care

This account carries the Student role but has no student record behind it, so it cannot sign in to the student portal by student number. It exists to test what a student-level account is allowed to reach. Use the two real student logins in §9 for anything you actually want to see working.

§ 12

What changed

Recent changes that affect how these accounts behave.

12.1 The back office is now staff-only

From 27 July 2026, every page under the admin back office requires a staff account. All 24 staff roles have it; Student and Applicant do not.

Account	Admin back office	Its own portal
Any of the 24 staff roles (§3–§8)	Works as before	Works
Student (91) and Applicant (92)	Refused	Works

If you sign in as a student or applicant and then try an /admin address, you will be turned away. That is deliberate, not a fault. Nothing changed for staff.

12.2 Account history

22 July 2026 — the demo accounts were moved off their old seeder password onto the shared one, so every login now uses Admin@12345.
25 July 2026 — the Librarian account (93) was created so the Library clearance step has someone able to action it.
27 July 2026 — every account re-verified by a real sign-in attempt; the role-test account (91) documented here for the first time.
27 July 2026, later — all 32 passwords were reset by a seeder re-run and then restored (§12.3).

12.3 The 27 July lockout

For part of the afternoon every account on this page was refused at sign-in, including the Registrar, Bursar and Super Admin.

What happened	Detail
Symptom	Correct credentials rejected with "The admin credentials are not correct". Nothing else on the system was affected.
Cause	The demo-data seeder was re-run. It rewrote the password of every existing account back to its own value, silently — passwords stopped being `Admin@12345`.
Fix	All passwords restored to `Admin@12345`, and the seeder changed so it now sets a password only when creating a new account. Re-running it no longer touches an existing login — staff, student or applicant.
Also found	The first repair covered the staff accounts but missed the two student portal logins, which stayed on the old seeder password while everything else moved. Corrected 27 July, and now covered by the same create-only rule.
Verified	The seeder was re-run deliberately afterwards; all 32 accounts still signed in. Four accounts were then tested through a real browser sign-in.

If a login is refused again

Before assuming the password on this page is wrong, ask whether a seeder or demo-data reset has just been run. That is what happened here, and it looks identical to a wrong password. Any administrator can reset an account from Admin › Governance › Users.

Before go-live

This page describes a system in testing. Before the university starts using it for real: purge the demo and test accounts, give every remaining account its own password, and take this page down.